The Pilgrim Trust Conservation Awards 2004

THE PILGRIM TRUST CONSERVATION AWARDS 2004

THE DIGITAL PRESERVATION AWARD
Notes for Applicants and On-line Form [The form itself is below]

This year for the first time, the Pilgrim Trust Conservation Awards will include a new Award sponsored by the Digital Preservation Coalition (DPC).The Digital Preservation Award, worth £5000, will recognise leadership and achievement in the developing field of digital preservation. It is aimed at highlighting the issues posed by preserving electronic information in the long term.

This subject affects all memory organisations. Libraries increasingly deal with electronic publications, archives are concerned with preserving electronic records, and museums and galleries with preserving digital art. The need to preserve electronic information has wide-ranging implications throughout society, from the vast quantities of data being produced by seminal science projects such as the Genome project, to the consequences of the Freedom of Information Act.

What is the Award for?
This Award recognises leadership and achievement in the new field of digital preservation.The Award is aimed at projects that focus on “born-digital” resources rather than those using technology for preservation or conservation purposes.

Who is eligible to apply?
Individuals or teams working in the public or private sectors.The application must be supported by the individual(s) or organisation(s) commissioning the work.

Timetable and Judging
Entrants for the Digital Preservation Award should submit an application by 30 September 2003 (see “How to apply” below for details).These will be sifted and considered for shortlisting by the Digital Preservation Screening Panel in October. Only shortlisted candidates will be asked for full details of their projects. All shortlisted candidates for the Award will be informed by early November and asked to submit full details by mid-January 2004.

Members of the Judging Panel will visit all the short-listed projects in the spring of 2004 in order to meet those involved and see the outcome of the projects at first hand.

The names of the Screening and Judging Panels will be publicised on the DPC Web site.

Criteria for assessment for the Digital Preservation Award
Recognising the rapid development of this field, the DPC Board does not wish the criteria to be restrictive and wishes nominations to be considered which, at the judges’ discretion, meet the broad aims of demonstrating leadership and advancement in the digital preservation arena.

This could take many forms, for example:
* a publication which advanced the theory, practice and understanding of the issues surrounding digital preservation.
* a project which tested the theory of a particular digital preservation strategy.
* a piece of technology which helped the long-term storage of electronic objects.
* an innovative piece of thinking.

Conditions of entry
* The project must be completed by 30 June 2003.
* Joint applications are accepted.
* All applicants must be clearly identified on the application form.
* The project should demonstrate benefit for the UK, but may be carried out elsewhere.
* The decisions of the judges are final.

Please note that entry material will not normally be returned. The sponsors and supporting organisations reserve the right to publicise the projects as submitted.

How to apply
To apply for the Digital Preservation Award, please follow the instructions below.

On-line applications
To apply on-line, please complete the form below. A project description of not more that 650 words must be entered into the box provided, setting out the nature and purpose of the project, and making clear why it is considered to be a potential Award-winner. The project should demonstrate advancement and leadership in the digital preservation arena.

Up to three images of the project may be sent if appropriate.

Please check that all fields have been completed before submission. When you click on "Submit your application", an e-mail containing your application will be sent automatically to the Digital Preservation Coalition and you will receive an acknowledgement e-mail. If you have indicated in your application that images are to be sent, the acknowledgement e-mail will prompt you to send an e-mail with those images attached (preferably in jpg format please).

Postal applications
You may also download, print out and complete the PDF application form. This should be sent with a project description as outlined above on a separate sheet, together with up to three images, to arrive no later than 30 September 2003, to Digital Preservation Coalition (Award 2004), JISC Office, King's College London, Strand Bridge House, 3rd Floor, 138-142 Strand, London WC2R 1HH.

Any questions?
If you have any queries or would like further information, please contact Maggie Jones, Co-ordinator for the Digital Preservation Coalition, by e-mail at [email protected] or by telephone on 01904 488 969.

On-Line Application Form
The Digital Preservation Award

Please note that the wording used in the fields marked * will be used on publicity material and Award certificates, and should be as clear and concise as possible.
Fields marked « must be completed.

INFORMATION ON APPLICANT(S)
Name of applicant * (company/institution/individual)
«

Address
«

< Town/City «
< County
< Postcode «

Contact name/address (if different from above)
< Name
< Address

< Town/City
< County
< Postcode

Telephone  «
Mobile
Fax 
E-mail   «

INFORMATION ON PROJECT
Title of project*
«

Date of completion «

Summary of Project * «

Organisation(s)/individual(s) commissioning the project

Project Description (up to 650 words) «
Please set out the nature and purpose of the project, and make clear why it is considered to be a potential Award-winner. The project should demonstrate advancement and leadership in the digital preservation arena.

I will be e-mailing images following the instructions that will be e-mailed to me once I have submitted this form: Yes    No     «
If yes, please list the images here (description/title):
Image 1:
Image 2:
Image 3:

Other team members

Location of project
«

I/We declare that this information is supplied to the Digital Preservation Coalition and UKIC by the applicant and represents a true record of the project « (tick this box to make this declaration)

If your project is short-listed you will be asked to give written evidence of support from the commissioning organisation(s) (if applicable).

Date of declaration «


The information provided by applicants will be used and retained solely in connection with the Conservation Awards scheme, and details of individuals and projects reaching the shortlist will be released only for the purposes of publicising the Awards and shortlisted applicants. By submitting this form, applicants signify their consent to such publicity.

     

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Winners of the 2002 Awards

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